Family reunions can be a lot of fun, but a ton of work to prepare. If you've been suckered in to planning your next family reunion, here are some tips to help it run smoothly.
First, write out your guest list. Decide who will be invited and how far you want to extend the family tree. Once you know whether you've planning for 50 people or 500, you'll be better equipped to find a venue.
Next, assemble a committee to help you. This committee can meet in person, by telephone, or on an email list, and will help you decide where to have the reunion and what form it will take. Run major decisions by them, but don't allow them to argue and talk so much they don't get anything done.
Decide on a venue: your function venue will have to be large enough to hold your reunion, be in a position convenient to most people, be within your budget (or the budget of attendees, if you're charging admission), and include all the facilities you need. Popular venues include cruise ships, resorts, specialized function venues, historic homes, and hotel ballrooms.
Decide on the events: Usually, family reunions run over a weekend, and might include a series of different events – a dinner and dance, getting-to-know-you mixers, family-friendly excursions around the local area, visits to buildings or sites of family importance, and a farewell breakfast. Remember to include something for everyone and keep within budget – this is where your committee will be invaluable.
Record the event: make arrangements to ensure the event is documented, whether that is designating a family member as official photographer, hiring a professional or getting a couple of students from the local film school to shoot the event.
Invite the guests: give as much notice as possible to ensure everyone has time to make the necessary arrangements. When sending out invitations, give as much information as possible – costs involved, nearby accommodation and attractions, and a schedule of activities. Make sure to include details of how people can RSVP.
Have fun: you've done all this hard work, so make sure you enjoy yourself! On the weekend of your family reunion, enlist extra family members to help, and delegate tasks to your committee to free up your time to be a gracious host. Relax, enjoy spending time with your family, and have a glass of wine!
Article Source: http://www.articlesbase.com/genealogy-articles/planning-your-family-reunion-4865175.html
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